Privacy Policy

PRIVACY POLICY

Effective Date: [01/02/2025]
Last Updated: 01/02/2025]

  1. Introduction

At Colobrix (“Company,” “We,” “Us,” or “Our”), we prioritize the security and privacy of personal data collected through our platform. This Privacy Policy explains how we gather, use, protect, and share your information in compliance with Turkish Personal Data Protection Law No. 6698 (KVKK) and the General Data Protection Regulation (GDPR) of the European Union.

By accessing or using our platform, you acknowledge and agree to the terms set forth in this policy. If you do not accept these terms, please refrain from using our services.

  1. Data Controller and Contact Information

Colobrix is the data controller responsible for processing personal data within the scope of this policy. If you have any questions or requests regarding your data, you may contact us via the following channels:

  • Company Name: Colobrix
  • Address: [Company Address]
  • Email: [Contact Email]
  • Phone: [Contact Number]
  1. Types of Personal Data Collected

We may collect and process the following categories of personal data:

  • Company Information: Business name, registration details, industry, website, contact persons.
  • User Information: Full name, job title, email address, phone number.
  • Technical and Usage Data: IP address, device details, browser type, platform interactions, cookies, and log files.
  • Marketing and Communication Data: User preferences regarding newsletters, notifications, and promotions.
  1. Purposes of Data Processing

We process personal data for the following purposes:

  • To facilitate B2B networking and partnerships between software companies and business collaborators.
  • To enable user account management, authentication, and platform access.
  • To enhance user experience and optimize platform performance.
  • To comply with legal and regulatory obligations under KVKK and GDPR.
  • To safeguard platform security, detect fraud, and prevent unauthorized access.
  • To provide updates, industry insights, and promotional content (subject to user consent).
  1. Legal Basis for Processing

We process personal data under the following legal justifications:

  • Contractual Necessity: Data is required for service provision and platform functionality.
  • Legal Obligation: Compliance with laws and regulations concerning data retention and processing.
  • Legitimate Interest: Optimization of services, security enhancement, and fraud prevention.
  • Explicit Consent: Marketing communications and voluntary data sharing with third parties.
  1. Data Retention Policy

Personal data is retained only as long as necessary to fulfill the processing purposes outlined in this policy. Once data is no longer required, it is securely deleted or anonymized, unless applicable laws mandate extended retention.

Retention periods may vary based on:

  • User account data: Stored as long as the account remains active, or for 3 years after deactivation.
  • Communication records: Retained for compliance and customer support for a maximum of 3 years.
  • Log files and analytics: Kept for security and service improvement purposes for up to 6 months.
  1. Data Sharing and Third-Party Disclosures

We do not sell or rent personal data. However, we may share information with:

  • Business partners to facilitate professional connections.
  • Cloud service providers for secure data storage.
  • Regulatory bodies when legally required.
  • Analytics and security service providers for platform enhancement and protection.

All third parties handling personal data are bound by strict confidentiality and data protection agreements.

  1. International Data Transfers

If personal data is transferred outside of Turkey or the European Economic Area (EEA), we ensure adequate protection through:

  • Standard Contractual Clauses (SCCs) in compliance with GDPR.
  • Adequacy decisions recognized by the European Commission.
  • Other legally recognized security mechanisms.
  1. Data Subject Rights

Under KVKK and GDPR, individuals have the following rights regarding their data:

  • Right to Access: Obtain confirmation on whether their data is being processed.
  • Right to Rectification: Request corrections to inaccurate or incomplete data.
  • Right to Erasure (“Right to Be Forgotten”): Request deletion of personal data under certain conditions.
  • Right to Restriction: Limit processing activities in specific circumstances.
  • Right to Data Portability: Receive a structured copy of their data for transfer.
  • Right to Object: Challenge data processing based on legitimate interests.
  • Right to Withdraw Consent: Opt out of previously consented processing activities.

To exercise these rights, please contact us at info@colobrix.com. We will process requests within legal timeframes and ensure compliance with applicable laws.

  1. Security Measures

We implement robust technical and organizational measures to protect personal data, including:

  • Encryption protocols to secure sensitive information.
  • Access controls to prevent unauthorized data access.
  • Regular security audits and vulnerability assessments.
  • Data anonymization where applicable.

Despite our efforts, no system is entirely immune to security risks. Users are encouraged to take precautionary measures such as using strong passwords and avoiding sharing sensitive information in public areas of the platform.

  1. Cookies and Tracking Technologies

Cookies and similar technologies are used to enhance platform functionality and analyze user interactions. Users can modify cookie settings through their browser preferences.

Types of cookies we use:

  • Essential Cookies: Necessary for platform functionality.
  • Analytical Cookies: Help us improve service quality.
  • Marketing Cookies: Used for personalized content and targeted advertising.

For more information, please refer to our Cookie Policy.

  1. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The revised version will be published on our website, with the “Last Updated” date reflecting any modifications. Significant changes will be communicated directly to users where applicable.

  1. Contact Information

For inquiries regarding this Privacy Policy, please reach out to:

Colobrix
Bilişim Vadisi – Kocaeli / Türkiye
info@colobrix.com

Colobrix © All Rights Reserved.